Frequently Asked Questions
1. Where can I find bid documents?
Bid documents are available at BXWA, the Howard S. Wright Collaboration Portal, and at the designated reprographics company.
2. Can I order bid documents direct?
Bid documents can be ordered from the designated reprographics company at your own cost. The Invitation to Bid and associated Howard S. Wright front end documents identify where to obtain bid documents. Some documents are available from the Howard S. Wright Collaboration Portal and from the designated FTP site.
3. Where is the best place to learn about Howard S. Wright opportunities to bid?
Our website, www.howardswright.com, is the place to learn about Howard S. Wright bid opportunities.
4. When can I expect to get bid results?
Most projects will not have immediate bid results. We need time to evaluate each bid or proposal. Often bid results will not be given until we have approval from our client on all of the proposed contract values. Typically, we will have a good idea of who the awardee is for each trade two weeks following a bid, and can give out results. Larger projects may require a longer review and decision time frame.
5. Do I have to be prequalified to bid on Howard S. Wright projects?
Prequalification is generally not required to bid on Howard S. Wright projects; however, it is preferred. Once awarded a project, you will be asked to provide additional paperwork including completing the Howard S. Wright Prequalification Package form if you have not already done so.
6. Does Howard S. Wright have a small subcontractor/vendor inclusion initiative?
Yes, it is a company objective to offer small businesses an opportunity to compete on an equal basis with all other bidders. Howard S. Wright strives for the successful inclusion of local small businesses and a diverse workforce in all Howard S. Wright projects. Our overall goal is to have a positive effect on the quality of life in the business communities where we work and live.
7. How does Howard S. Wright define small business?
A small business is a business that is a certified small business by a recognized national, state, or local business certification authority. This is inclusive of minority-owned business enterprises, women-owned business enterprises, emerging small businesses, small disadvantaged businesses, veteran-owned small businesses, and/or those located in historically underutilized business zones.
8. What is the monthly billing cut-off date?
All subcontractor billings must typically be in by the 20th of each month for the month the work was completed (this date may vary from Owner Contract to Owner Contract). Any billings received after this date will be included in the next month’s billing to the owner.
9. What are Howard S. Wright’s safety requirements?
The safety requirements for Howard S. Wright are available as a subcontract appendix. Please request this appendix if there are any specific questions or concerns you may have regarding our site safety requirements.
10. Does Howard S. Wright have a drug and alcohol testing requirement?
Yes. Every person entering a Howard S. Wright worksite is subject to Drug & Alcohol testing. Drug & Alcohol cards from Howard S. Wright recognized programs will be accepted if they have been issued within the past six months.
11. What are Howard S. Wright’s insurance requirements?
Please see the standard insurance requirements in our Prequalification Package form or as an appendix to your specific project needs.
12. How do I get on the bid invitation list?
Complete and return the Prequalification Package form and submit to the Howard S. Wright office closest to where you would like to conduct business with us. This form should be updated every 12 months.
13. What is the expected turnaround time for the contract documents and other required paperwork?
We prefer to receive all signed contracts with all required documentation within two weeks of when they are received by the subcontractor.
14. Who does a subcontractor go to when there are payment problems…the accounting department or the project manager?
The Project Manager should be the first point of contact.
15. What project meetings should a subcontractor attend and how does a subcontractor learn of these meetings?
Subcontractors should attend the weekly subcontractor meeting. It is a good idea to ask the Project Manager and the Project Superintendent for a schedule of regular meetings at the beginning of each project.
16. Are you willing to sit with a small contractor before the project starts, to work through all processes and answer questions? What is the optimum time or way to do that?
Yes. It is a time saving best practice to sit with a small contractor before the project starts to review what paperwork is needed for that particular project and when it’s due.
17. Are you willing to talk to a subcontractor who is not awarded the bid? What is the appropriate timeframe for them to call after the bid has been awarded?
Yes. We understand that reviewing bids not awarded is a great learning opportunity for the subcontractor as well as an opportunity to build a relationship. Ask the project manager when he/she will have time to review your bid and then make an appointment.
18. When you close out a subcontractor, would you be willing to have an exit interview or a survey, or even a discussion?
Yes. We understand the value of post project review and welcome the opportunity for an open discussion regarding what went well and where there are opportunities for improvement.
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